The ‘two-minute method’: a meeting hack for greater clarity

But wait! Here comes a meeting hack in the form of a small yet effective technique: the two-minute method. It takes a total of 120 seconds. In return, you get clarity, structure and an overview. And all without the need for expensive apps, coaching seminars or digital miracle weapons.

The method is based on a simple three-step process: before, during and after the meeting. Each section is clearly structured and can be implemented immediately.

Before the meeting – one minute of preparation

Yes, just one minute. No more. No less. Create a simple template with the following four fields, for example:

• Participants
• Main topics
• Decisions
• Tasks

Also note the date and context. Is it a team meeting? Or a project discussion? Or just a casual chat over coffee? Use a sheet of paper or a new entry in your notes app on your laptop, tablet or smartphone for this preparation.

During the meeting – take focused notes

Use the fields to jot down keywords during the meeting.

• Focus on key statements and decisions.
• Use keywords instead of prose.
• Mark tasks immediately with an * or an @.

The simpler, the better. Remember: you are writing for yourself, not for posterity.

After the meeting – one minute of follow-up

Now comes the most important step. Immediately after the meeting, go through your notes again before you forget them.

• Mark the most important points, for example by underlining or highlighting them.
• Write down all the tasks and transfer them to your to-do list or task app.
• If necessary, add short notes while everything is still fresh in your mind.

Why do all this?

Because you'll be doing yourself and your colleagues a huge favour.

Meetings are valuable, but only if their outcomes are documented and acted upon. The two-minute method helps you secure explicit knowledge, clearly define tasks, and free up your memory. And the best thing about it? All you need is a clear head and two minutes of your time.